OACPS Green Climate Fund Programme – Mauritius
A structured digital collaboration and knowledge-management channel supporting climate resilience, programme governance, stakeholder coordination, monitoring, reporting, finance, procurement, and institutional learning for the Mauritius Green Climate Fund Programme.
Access Teams Channel Open SharePoint RepositoryProgramme Overview
The OACPS Green Climate Fund Programme – Mauritius workspace is designed to serve as the central digital project channel for programme coordination, document management, decision tracking, reporting, and collaboration among OACPS Secretariat teams, Mauritius counterparts, technical experts, consultants, and authorised development partners.
Digital Workspace Structure
1. General
Programme-wide announcements, meeting notices, calendar updates, and official communication.
2. Project Governance
Steering committee files, terms of reference, decision logs, compliance records, and governance documents.
3. Programme Management Office
Work plans, deliverables, action trackers, implementation schedules, and coordination records.
4. Finance & Procurement
Approved budgets, procurement plans, contracts, financial reports, and audit documentation.
5. Monitoring, Evaluation & Learning
Logical framework, indicators, baseline studies, progress reports, evaluations, and lessons learned.
6. Technical Activities
Climate adaptation, mitigation, technical studies, capacity-building materials, and expert reports.
7. Stakeholder Engagement
Government coordination, consultation documents, stakeholder mapping, and partner engagement records.
8. Communications & Visibility
Press releases, success stories, photos, videos, branding assets, and donor visibility materials.
9. Consultants & Experts
Terms of reference, expert deliverables, contracts, technical reports, and assignment records.
SharePoint Repository Framework
| Repository Area | Purpose | Access Level |
|---|---|---|
| Governance Documents | Agreements, approvals, committee documents, and official correspondence. | Restricted / Management |
| Programme Implementation | Work plans, schedules, activity reports, deliverables, and field updates. | Programme Team |
| Finance & Procurement | Budgets, contracts, procurement records, invoices, and audit files. | Restricted |
| Monitoring & Reporting | KPIs, progress reports, donor reporting, evaluation reports, and results tracking. | Programme / Donor Access |
| Knowledge Repository | Research, publications, templates, training materials, and lessons learned. | Read / Contribute |
Programme Tracking Tools
Activity Tracker
Tracks activity ID, owner, timeline, budget, progress status, risks, and completion percentage.
Risk Register
Records risk description, probability, impact, mitigation strategy, responsible officer, and review date.
Procurement Tracker
Monitors procurement reference, item description, value, vendor, approval status, and delivery progress.
Executive Dashboard
Displays budget use, milestones, delayed activities, deliverables, and climate-result indicators.
Access and Role Management
| Role | Recommended Access |
|---|---|
| Programme Director | Full control |
| OACPS Programme Management Team | Edit and manage documents |
| Finance and Procurement Team | Restricted access to finance and procurement areas |
| Consultants and Experts | Access only to assigned folders and channels |
| Government Counterparts | Read/contribute access to selected collaboration areas |
| Donor or Oversight Users | Read-only access to approved reporting documents |
Recommended Workflow
Document submission → Programme review → Technical validation → Finance or governance clearance → management approval → final publication in the SharePoint repository.
